Keep Our BIM Servers CLEAN!
Originally published in The O|W BIM Manager's Newsletter, Vol. 13
ArchiCAD’s Teamwork is a great tool, allowing us to collaborate on projects, share the workload, and access files from almost anywhere, quickly. However, there is a price in the background: This service requires hefty network resources and space on the heavily-taxed BIM Servers. Therefore, it is important to remove projects as we complete them, to provide more room for new projects.
What To Do In The Event Of Project Completion: If this should ever happen to you, as a Project Manager, there are a few things you need to know. First of all, DON’T PANIC. It’s something everyone has to go through at some point in they lives, and though unexpected, it can be a pleasant experience if you let it be:
- Take inventory of what’s been done. Make sure the most recent record drawings have been published to PDF and properly filed in DELIVERABLES and VP. Clean up the 8 copies of Option C that were rejected back in SD’s. Move Views of miscellaneous details into Folders so the Navigator makes some semblance of sense to a future archaeologist who may need to resurrect your project in 2023.
- Make sure all of the Team members Send their changes, and preferably Leave the Teamwork Project (from the File or Teamwork menu).
- Save a Solo Project (PLN) copy of the project into your project folder in the PROJECTS server. I recommend the root of folder 2_DESIGN > MODEL, so it’s easy to find. Remember: the newest, most relevant files should be near the root of the folders, and older archives or minutiae should be buried in folders.
- If there was a previous older model archive in there, I suggest moving it to the appropriate folder in 2_DESIGN > IN_PROGRESS. If there are lots of copies, delete the useless ones.
- I also recommend saving the same file as a Plan Archive (PLA). The PLN is easier to open, but the PLA saves all library parts in one place, should the libraries no longer be available.
- Check with Veronica or Betty to make sure all of the administrative items are closed out in Virtual Project (no open RFI’s/ASI’s, etc.).
- Have one more friendly conversation with your client about the project. Ask if there’s anything else we’ve missed, if they have any concerns about the project outcome, or if they’re looking at any new projects. Take note of issues, and mark you calendar to contact them in 11 months to evaluate the project post-occupancy.
- Send me an email letting me know that you’ve archived the project and it can be removed from the server. I will take it from there. Or… if you’re familiar with the web-based BIM Server Manager, you can either Delete your own project, or lock it and move it to the “Completed to be Archived” Folder.
- Attempt to get the CAD/BIM files from our consultants, and archive them with our files. If they’re amiable to it, this may be useful for future projects.
- Let Kristine know that the project is complete, and give her a synopsis of the scope. They may want to have it photographed and added to our web site!
- Talk to Jill or Lovey about closing out the billing, and make sure the time sheets are completed by all Team members.
- Pat yourself on the back for a job well done. Brag on Facebook. Burn those lucky socks you wore nonstop while completing the CD’s. Move on to the next one!
Did I miss anything? Let me know!